Club Constitution

The Club Constitution is a set rules detailing how our club is run. These rules are based on the Model Rules as defined in the ‘Associations Incorporation Reform Act 2012’. You can read more about this on the Consumer Affairs Victoria website - Incorporated Associations.

Our incorporation registration number is: A0008490M

PART 1–PRELIMINARY

1. Name
2. Purpose
3. Financial year
4. Definitions

PART 2–POWERS OF ASSOCIATION

5. Powers of Association
6. Not for profit organisation

PART 3–MEMBERS, DISCIPLINARY PROCEDURES AND GRIEVANCES

Division 1–Membership

7. Minimum number of members
8. Who is eligible to be a member
9. Application for membership
10. Consideration of application
11. New membership
12. Annual subscription fee and fee on joining
13. General rights of members
14. Associate members
15. Rights not transferrable
16. Ceasing membership
17. Resigning as a member
18. Register of members

Division 2–Disciplinary action

19. Grounds for taking disciplinary action
20. Disciplinary subcommittee
21. Notice to member
22. Decision of subcommittee
23. Appeal rights
24. Conduct of disciplinary appeal meeting

Division 3–Grievance procedure

25. Application 
26. Parties must attempt to resolve the dispute
27. Appointment of mediator
28. Mediation Process
29. Failure to resolve dispute by mediation

PART 4–GENERAL MEETINGS OF THE ASSOCIATION

30. Annual general meetings
31. Special general meetings
32. Special general meeting held at request of members
33. Notice of general meetings
34. Proxies
35. Use of technology
36. Quorum at general meetings
37. Adjournment of general meeting
38. Voting at general meeting
39. Special resolutions
40. Determining whether resolution carried
41. Minutes of general meeting

PART 5–COMMITTEE

Division 1–Powers of Committee

42. Role and powers
43. Delegation

Division 2–Composition of Committee and duties of members

44. Composition of Committee
45. General Duties
46. President and Vice-President
47. Secretary
48. Treasurer

Division 3–Election of Committee members and tenure of office

49. Who is eligible to be a Committee member
50. Positions to be declared vacant
51. Nominations
52. Election of President etc.
53. Election of ordinary members
54. Ballot
55. Term of office
56. Vacation of office
57. Filling casual vacancies

Division 4–Meetings of Committee

58. Meetings of Committee
59. Notice of meetings
60. Urgent meetings
61. Procedure and order of business
62. Use of technology
63. Quorum
64. Voting
65. Conflict of interest
66. Minutes of meeting
67. Leave of absence

PART 6–FINANCIAL MATTERS

68. Source of funds
69. Management of funds
70. Financial records
71. Financial statements

PART 7–GENERAL MATTERS

72. Common seal
73. Registered address
74. Notice requirements
75. Custody and inspection of books and records
76. Winding up and cancellation
77. Alteration of Rules

Download our Rules of Incorporation in PDF format